Senior Corporate Affairs Specialist

 Subsidiary Board & Governance Affairs

–    Support the coordination of Board and General Assembly affairs for assigned subsidiaries.

–    Support the preparation of meeting notices, agendas, Board packs, resolutions and supporting materials with the relevant stakeholders.

–    Support the drafting, finalization and execution process of Board and General Assembly minutes and assist with proper filing.

–    Support the tracking of Board and shareholder resolution implementation through an action tracker until closure.

–    Support the preparation of certified extracts, resolutions and corporate documents as required.

–    Support the onboarding and induction process for newly appointed directors, managers, and authorized signatories.

3.2  Corporate Entity Management & Statutory Records

–    Maintain an accurate, up-to-date corporate database and entity profile for all Group subsidiaries.

–    Keep constitutional documents current — Articles of Association (AoA), Shareholders' Agreements (SHA), incorporation records, shareholder registers and Board / management composition.

–    Monitor changes to directors, managers, authorized signatories and representatives, and update all corporate records accordingly.

–    Coordinate corporate actions relating to incorporation, restructuring, amendments and changes in ownership, capital or management.

–    Monitor validity and renewal status of corporate documents and initiate action ahead of expiry.

3.3 Commercial Registrations, Licenses & Statutory Renewals

–    Manage and monitor the renewal of Commercial Registrations (CRs), trade / business licenses and other registrations across assigned entities.

–    Maintain a centralized tracker of licenses, registrations, permits and certificates, with expiry dates and renewal requirements.

–    Coordinate with authorities, chambers, registries and service providers to complete renewals and registrations.

–    Ensure corporate documents are prepared, legalized, notarized and attested within required timelines.

–    Proactively identify upcoming expiries and initiate renewals to avoid business disruption or non-compliance.

–    Maintain complete records of renewed licenses, registrations, certificates and supporting documents.

3.4 Powers of Attorney & Authorized Signatories

–    Coordinate the preparation, issuance, renewal, amendment and cancellation of Powers of Attorney (PoAs) with Legal and business stakeholders.

–    Maintain a centralized register of active PoAs and delegated authorities, and monitor expiry dates.

–    Process changes to authorized signatories and representatives with authorities, banks and regulators as applicable.

–    Ensure authorization documents are properly executed, notarized, legalized and attested.

–    Maintain accurate records of Board-approved delegations and corporate authorities.

3.5 Regulatory Compliance & Corporate Reporting

–    Monitor statutory and corporate compliance requirements for assigned entities, in coordination with Legal and Compliance.

–    Coordinate statutory filings and corporate submissions with the relevant authorities, ensuring timely filing of changes to directors, shareholders, managers and authorized signatories.

–    Track regulatory developments affecting corporate registration, governance, or entity management.

–    Maintain corporate-affairs trackers and dashboards and prepare periodic management reporting on Board / GA activity, pending corporate actions, license and CR renewals, PoAs, statutory filings, and compliance matters.

–    Escalate overdue filings, expired documents, compliance gaps and potential corporate risks to the Corporate Affairs Lead.

–    Ensure secure document management and archiving corporate records.

3.6 Corporate Affairs Support & Continuous Improvement

–    Support the Corporate Affairs Lead in day-to-day corporate affairs matter across the

–    Discretion and strict confidentiality in handling Board and shareholder matters.

–    High attention to detail and accuracy.

–    Strong organization, planning and follow-through across multiple entities and deadlines.

–    Effective stakeholder management and clear written and verbal communication.

–    Integrity, ownership, and a proactive, solutions-oriented approach.

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–    Liaise with Finance, HR, Operations, Compliance, Tax and Business Units, and with external counsel, corporate service providers and government authorities.

–    Provide corporate information and documentation for tenders, banking, audits, due diligence and business requirements.

–    Support corporate projects, restructurings, entity changes and strategic actions, including due diligence and documentation for potential transactions, investments or M&A, in coordination with Legal.

- Good communication & negotiation skills.

- Excellent Presentation.

- Very good command of English.

- Very good computer skills.

Bachelor of Laws